Outlook Optimizing Tutorials nr.10 Automatically Archive Your Incoming Mail Into a Specific Folder.

Hi all, today I have another Outlook optimizing Tutorial lined up for you. In general the only folder that I use is my unread mail folder. But I do use the other folders and mainly for archiving and organizing. I use many e-mail accounts since I have for practically all my blogs and sites separate addresses. Per day I receive a pretty amazing number of e-mails that I all want to archive (if I don’t delete them right away).

Since I don’t want to move each incoming e-mail to the right folder I’ve set the archiving on automatic and with this I mean that I have Outlook set that Outlook places all incoming e-mails for one specific address like “vincent@example.com” in the folder called “example”.

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New to the World of Office, XP and Vista Tips & Tricks?

Here are a few posts the other readers recommend you check out.

Outlook Optimizing Tutorials nr.9 Automatically Include your Contacts to your Safe Senders List.

And it’s Wednesday which means it’s time for another Outlook Tutorial. It’s a pretty useful Trick and once you’ve set it, its set for life and you never have to worry about it. That is of course, till you disable it again.

By default, e-mail messages that you receive from people who are listed in your Contacts are considered safe by the outlook Junk E-mail Filter.

However, the people in your Contacts are not literally added to the Safe Senders List unless you send an e-mail to a contact while you have the “Automatically add people I e-mail to the Safe Senders List” check box selected. And this is what I want to show you now.

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Outlook Optimizing Tutorials nr.8 How to Organize your Distribution Lists.

I explained in the Outlook Tutorial of last week how to create a distribution list in MS Outlook 2007. I received several e-mails about this from people asking how I manage those lists and how I look at the contacts in it.

I do have to say that I hardly look into those lists. I have my contacts pretty well organized in several contact folders and each folder contains multiple distribution lists.

Here’s an example:

My regular/primary contact folder “Contacts” contains the details of my family and my friends.

I have several lists in here:

Family-L1 (my parents, my two brothers and my sister-in-law)

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Outlook Optimizing Tutorials nr.7 How to Create a Distribution List.

It’s Outlook Wednesday and it’s time for another Outlook tutorial. Due to the rebuild of this blog I haven’t been able to publish any Outlook tutorials for the last two weeks but from of today where picking it up again. I’ll be talking in the next couple of weeks about e-mail list or so called distribution lists.

Today I want to start with the basics and show you how you can create a normal distribution list.

Follow the next steps to create your own e-mail distribution list.

First you’ll need to have open your Outlook contacts.

Then go to file.
Go to new
And select distribution list. (or click CTRL + SHIFT + L)

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Xobni News; No More Beta Testing, it’s Free for Download.

A while back I wrote an article that I was giving away 5 free Xobni invites and the response was amazing. To all of you who wrote me asking me if I had an invite to spare; there’s no need for invites anymore!!

Today I received a e-mail from Xobni Co Founder Matt Brezina that everyone can download Xobni for free.

If you are interested in this MS Outlook add-in you can download it from here.

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